Online contractor compliance management system
Safe, efficient and compliant contractor management
HSEC Online® simplifies the convoluted, manual process that contractor management involves. Through providing access to real-time, actionable data, the solution provides a safe working environment for both employees and contractors.
Saryx Engineering Group’s HSEC Online® is a versatile, cloud-based Compliance Management System tailored to meet the vast needs of corporate clients in diverse industries, including but not limited to food and beverage, agriculture, forestry, and bulk material handling. Equipped with a comprehensive suite of tools and features, the solution has a host of functions, which include contractor management compliance.
In addition to the aforementioned industries, HSEC Online(R) has had demonstrative success in the mining industry. HSEC Online® enables mining companies to meet audit and investigation requirements, which ensures efficiency, compliance, and safety. Through access to real-time data, the system offers mining companies the following:
- Centralised Contractor Database
- Efficient Data Management: Maintain a centralised repository for all contractor information, including qualifications, certifications, and contact details.
- Easy Access: Quick access and update of contractor records, ensuring all information is current and accurate.
- Compliance Management
- Regulatory Adherence: Ensure compliance with industry regulations and standards through automated tracking and reporting.
- Document Management: Upload, store, and manage compliance documents, such as licenses, permits, and safety records, in a secure and organised manner, with a full audit history.
- Contractor Onboarding
- Streamlined Processes: Simplify the onboarding process with automated workflows that guide contractors through the necessary steps, from initial registration to final approval.
- Training and Induction: Provide essential training and induction materials to contractors, ensuring they are well-prepared to work safely and efficiently.
- Performance Monitoring
- Real-Time Tracking: Monitor contractor performance in real-time, using key performance indicators (KPIs) to assess compliance, safety, and efficiency.
- Feedback and Evaluation: Collect feedback and conduct evaluations to identify areas for improvement and recognise outstanding performance.
- Safety and Incident Management
- Incident Reporting: Enable contractors to report incidents promptly through the easy-to-use ticketing module, ensuring timely response and resolution.
- Safety Audits: Conduct regular safety audits and inspections to identify potential hazards and implement corrective actions.
Unique
Notwithstanding the proliferation of new solutions, Saryx assures that two factors make its cloud-based contractor compliance management unique:
- Real-World Experience and Expertise
Saryx combines its engineering expertise with practical insights into the often cumbersome, manual, and time-consuming processes involved in contractor management. In this way, it identifies problems accurately and develops effective, in-house solutions such as HSEC Online®.
- Innovative product
Expensive enterprise solutions confined to a company’s network are the most common on the market. However, bucking the trend, HSEC Online® is designed to serve both contracting companies and corporate enterprises, helping to transform traditional safety approaches to achieve zero harm. Furthermore, the platform fosters engagement and transparency. Contractors’ ownership of licences encourages behavioural change.
The ownership model facilitates seamless information sharing across a secure digital platform. This ensures that both parties are equally engaged and responsible, eventually enhancing safety.
Clearly, through these provisions, HSEC Online® is not only a solution but also a strategic partner in driving change and ensuring safety across industries.
Tailored approach
Saryx recognises that each mine has unique contractor management requirements. Hence, to address this, its tailored approach encompasses the following elements:
- Configurable to Fit Specific Needs
HSEC Online® is designed to be highly adaptable, allowing it to be configured to meet the specific requirements of any mine, regardless of the legislation or laws governing the industry or country. This ensures the solution aligns with your unique safety protocols and operational needs.
- Collaborative Customisation
Saryx works closely with our clients to understand their specific contractor management challenges and safety requirements. This ensures that all aspects of contractor management are covered comprehensively.
- Modular Design
The solution’s modular design allows for integrating various functionalities and compliance requirements specific to different mining operations. This modularity ensures that as your requirements evolve, HSEC Online® can evolve with you, providing ongoing support and adaptability.
- Real-Time Updates and Compliance
HSEC Online® ensures that you stay compliant with changing regulations and standards. Our platform can be updated in real-time to reflect new laws and guidelines, ensuring continuous compliance and safety adherence. The mobile app also ensures that HSEC Online® travels along with you, allowing you to capture or access information while on site.
- User Ownership and Engagement
By granting contractors ownership of their licenses and data within HSEC Online®, we foster a sense of responsibility and engagement. This empowerment leads to better compliance, transparency, and behavioural changes necessary for achieving safety goals.
- Integrated Safety Culture
The platform promotes a culture of safety by integrating all stakeholders into the safety management process. This includes contractors, employees, and management, ensuring everyone is equally responsible and engaged in maintaining a safe working environment.
By and large, by combining these strategies, HSEC Online® helps mines and contractors achieve efficiency, safety, and overall, compliance in contractor management.
